Not very handy when it’s necessary to recover all contents from a folder or from a complete workspace…
Now, however you can recover multiple files in only one operation!

The multiple download feature makes it possible to select the files to be downloaded and to download them in a single zip file. You can thus download the whole file, or a whole workspace, in only one operation.

To download the whole workspace, just use the action menu at the top of the document list:

This option is particularly useful when a new member of a workspace must take note of all of the information in one go. Also, the structure of the files in your workspace is preserved in the zip file!

We are very happy to be supported by Microsoft through a global program like BizSpark. Being sponsored by Microsoft is recognition of the relevance of our offer and its potential in our market. Moreover, this partnership and the privileged access to the Microsoft sales and technological resources will enable us to accelerate our growth, still preserving our advance.

Whatever format they have, Word, PowerPoint, Excel or OpenOffice, images or videos, you can view and read all documents on line, and give others the possibility to do the same – even if they do not have on their PC the application used to create them.
Your files are automatically converted into a format which makes it possible to display them in your browser, to zoom in and to print them.
This service is also very useful when one wishes to check the contents of a document before downloading it.

This is also a way to limit the visitors’ rights within your workspaces, by letting them only visualize the on line documents without being able to download them on their PC. Your confidential information is thus better protected.
Lastly, users should they wish, can print documents/files within the preview window.

Coordination and control of information flows between many players involving important volumes of data

In order to carry out these complex operations involving many companies, TravelHorizon Group chose to use the secured workspaces of ftopia, that allow fast, dynamic, flexible and simple sharing of confidential files. The various project members exclusively communicated within these data-rooms – electronic equivalents of a private meeting room – centralizing all shared, viewed and analyzed information related to the procedures.

The various transactions were processed requiring the intervention of:

- Legal Councils

o for the company: Aklea and Morgan Lewis
o for the investors: Gide Loyrette
o for the seller: Orsay Law

- Due diligence

o for the company: Ernst & Young
o for the investors: Grant-Thornton
o for the seller: Mazars

In this operation, TravelHorizon Group was confronted with several difficulties: allowing many players to work in a coordinated way on very broad volumes of data related to several companies while controlling the flow of information.

Why ftopia was chosen

The use of e-mails was completely inappropriate. Traditional ftp servers ran up against many partners security policies – either concerning the installation of, or during the creation of new files (several days would have been necessary to establish multiple accesses after an extraordinarily long initial set-up period was completed) – not to mention the unfriendly client interface. Traditional data-room offers were considered to be too expensive and complex to be implemented given that plans and procedures would have required an important time investment from the users.

Emmanuel Champetier de Ribes, Chief Financial Officer, TravelHorizon Group: “The extremely user-friendly ftopia environment allowed us to communicate directly amongst ourselves, operational people, without having to involve the engineering services of our respective companies. This allowed us to efficiently perform the due diligence and negotiation stages in a calm fashion, saving us considerable time and improving our effectiveness during these time-consuming processes that require the ability to concentrate on the essential aspects. All of the players were happy and congratulated us for the organization of our data rooms.”

With ftopia, it was possible to know if different users had consulted a particular document, which in turn made it possible to quickly adapt the negotiations and certify information transfers.

Given the success of this project, TravelHorizon Group now uses ftopia to share information with all its partners:

- Projects involving contractors and integrators: analysis elements are uploaded on line into a data-room, which makes it possible to share documents between several project contributors and to ensure continuity in key information flows.
- Legal and tax permanent files with lawyers: the electronic file is automatically synchronized with the data-room that is in turn constantly updated without any specific TravelHorizon involvement. With each modification, the lawyers are automatically notified and can cover the subject if necessary. At any moment, they have access to records and information that are as complete as that of their customer.
- Accounting file: Auditors access on line spreadsheets and their associated supporting documents. Their work, based on classified and centralized documents makes it possible to measure document completeness and relevance. Given the added efficiencies of this process, TravelHorizon teams are now less solicited: the audit is done more quickly and more effectively.

Emmanuel Champetier de Ribes: “While using our data-rooms, we can also transmit specific access to given documents. In this manner, we almost never need to send a specific attachment by email to our various contacts. Therefore, we avoid bottlenecks in our individual e-mail inboxes as well as in our mail servers. ”

The ftopia Data-room is thus a shared workspace for all of these projects, whether they are of a local or global scale. Since the data-room is always accessible from any device, it represents an essential tool for communication within the context of raising funds or managing acquisition operations. It is about giving timely and secured access to all of the participants involved in the transaction. Legal, operational, accountable, tax, social… Information held by the company is placed at the center of the transaction including permanent files, as well as the preliminary negotiation related documents (letter of intent, term sheet, MoU) and in turn, the final transaction documents (draft-agreement, shareholders pact…).

Clyve Monfredo, Partner, Aklea: “With ftopia, we found a secured data-room offering all the necessary functions from provision, consultation and reporting which could be completely operational in just a few minutes. We were particularly surprised by its ease of use. ”

Jamespot.pro is available in SaaS mode and does not require any installation on the user’s workstation, exactly like ftopia which offers collaborative workspaces to professionals in order to store and share their files on the Internet in SaaS mode. Particularly useful to SME customers as well as to professional organizations, freelancers, and home-workers, the ftopia solution makes it possible to instantaneously exchange any document with distant third parties or colleagues, in a completely safe and secure fashion.

Alain Garnier, CEO of Jamespot: “Our customers are confronted with increased dematerialization, which is combined with strict security requirements as well as storage of critical files like contracts, invoices, board communications…. This is the specific need that our partnership with ftopia answers. To a customer, it is completely seamless. He just has to add the ftopia module to the Jamespot.pro solution. The ftopia module has been added to our catalog of existing modules for business management. ”

ftopia and Jamespot together offer simplicity, effectiveness and agility to their customers. In a few clicks, professionals can, because of the interaction between these two services, share all of the information which is of interest to their ecosystem instantaneously: in “spotting” (“Spot”: to publish on the Spot, in a click, using a web button) the best of the Web and by sharing their professional files in a secured and customised workspace with their professional and business community.

The alliance between our companies also allows professionals and firms to drastically reduce their costs of ownership for a complete collaborative solution. With ftopia and Jamespot.pro, all types of files and all pertinent information circulating on the Internet can be gathered and shared very simply and in real time with internal and external teams in order to gain effectiveness at an affordable cost.

Professionals today must be able to collaborate extensively and easily. They must ensure a better level of knowledge management in order to remain competitive in their respective markets. It is the concept of the effective Extended Enterprise to which ftopia and Jamespot.pro are attached.
We are delighted to partner with Jamespot. It seemed natural to us to set up this partnership as we pursue the same goal while offering our customers perfectly complementary added-value Internet services.

Most of the time, this content includes huge files which are impossible to send by e-mail. Ftp server management, used prior to the use of ftopia, remains complicated and tedious. Given that increasingly, more and more project members were being brought together in order to work on these files, the agency sought a simpler and more effective means to share these files quickly.

Emma Tanquerel, Executive producer, OverEasy: “ftopia is very useful to us. Sharing large files with distant coworkers is not a problem anymore, all the information exchanges are simplified and we gain in effectiveness,”

ftopia makes it possible from now on for those in charge of production to immediately share the film rushes in the course of assembly with distant teams or external partners. The service also facilitates the remote validation (and proofing) of films produced by international customers and film directors located abroad.

The creation of new members in ftopia workspaces is carried out in minutes, much more quickly than with ftp systems used before. The members can then connect themselves and access their workspaces in full safety without having any software to install on the computers. It is also possible to send a simple download link when the need is very specific.

The partitioned workspaces management is adapted to the agency activity which distributes the useful contents to each customer in their reserved workspaces organized by project, brand, etc. The ftopia service is also secured (SSL encryption of the communications 256-bit). Protected access to the workspace is guaranteed by the members’ user credentials and authentication of who can access it is only by invitation.

ftopia uses Amazon Web Services (AWS) servers. This massively distributed computer infrastructure has been tested for more than 13 years. Thus, ftopia customers benefit from among the most robust and surest Web hosting facilities in the world, serving million of customers and executing million of transactions each month.

We are happy to collaborate with such a prestigious agency like M&C Saatchi! We endeavor to provide a high quality service which meets a true need and facilitates professionals’ daily life. We are listening to them in order to be able to accompany them and the regular feedback we receive from our customers such as M&C Saatchi is encouraging us in this journey.

François-Pierre Le Page, Founder and Managing Director of Mobilegov France S.A.: “Security is often viewed as an obstacle in the use of PC applications. At Mobilegov however, we believe it to be a facilitator by supporting the adoption of SaaS services by companies” declares  “This partnership reaffirms this belief, as it will allow our customers to combine identity-based security with the simplicity of use of the online storage spaces offered by ftopia”.

A value-added offer for the professional

ftopia provides collaborative sharing spaces and file storage online. Particularly useful to SME’s as well as to professional organizations and free lancers, ftopia makes it possible to exchange any document efficiently and easily with remote third parties or colleagues, in a safe and simple way – without the need for IT assistance.

The integration of these solutions will therefore make it possible for the professional user to create virtual spaces protected by two-factor authentication, while being freed from traditional tokens, key fobs etc., which are expensive to purchase and difficult to manage. Moreover, the joint solution will be available in SaaS mode, without requiring new IT investment or software installation on the users PC’s or laptops.

Safety is a legitimate concern of any individual or organization in adopting SaaS solutions. At ftopia, we have made it an essential element of our product development strategy. We are very pleased about this partnership with Mobilegov whose unique authentication technology will provide unrivaled protection to our customer’s data

You can now decide for each room when notifications should be sent: as-it-happens (each time files are added), once a day, or once a week (you can even combine the three options!). In addition, each user can change this setting in his or her profile, overriding the default room settings with his or her own preferences.

My notification settings

Notification settings let you solve the issue in a simple and flexible manner. The default notification setting is now daily, for both new rooms and new members. You can change it anytime depending on your preferences or your needs.

Let us know if it’s useful to you!